Reads every vendor invoice from your inbox and posts it into QuickBooks, Sage, or the accounting software you already use. No retyping, ever.
One invoice, start to finish
Clean invoices post automatically. Flagged ones wait for your quick review and correction, then post. Nothing sits stuck in an inbox.
Most GC offices are running invoice tracking on willpower and a shared inbox. It works, until it doesn't.
PDFs, photos of paper invoices, and multi-page packing slips pile up in a shared email inbox until someone finally gets to them, or they get missed entirely.
Line items, totals, PO numbers, and job numbers get keyed into a spreadsheet one invoice at a time. It's slow, and it's exactly where mistakes happen.
The same invoice gets paid twice because nobody caught it, and the paper trail is scattered across a dozen email threads.
No new inbox, no new software to log into. Invoices go from your email straight into the accounting software you already use.
It arrives in the inbox you already use, Gmail, Outlook, or anything else, with no new address to give out and no portal for vendors to learn.
Line items, totals, PO numbers, and job numbers, pulled from scans, multi-page PDFs, credit memos, even invoices in other languages or currencies.
No issues: posted straight into your accounting software automatically. No human touch needed.
Something's off: flagged for your team to review and correct before it's posted.
Straight through or after a quick review, every invoice ends up in QuickBooks, Sage, or whichever accounting platform you already run.
It understands POs, job numbers, and change orders, not just generic receipts. This is purpose-built for GC invoicing, not a repurposed expense-tracking app.
You get a dedicated setup built around your vendors and your accounting software, not a shared, multi-tenant system with other companies' data anywhere near yours.
Anything the AI isn't fully confident about is flagged for your team to review and correct before it's posted to your accounting software. Nothing gets silently guessed at.
No new software to buy or learn. It plugs directly into your existing email inbox, Gmail, Outlook, or something else, and the accounting software your office already runs, like QuickBooks or Sage.
Today, Clear Caliber reads your invoices, checks them, and posts them to your accounting software. Next, we're working on deeper checks against your contracts and paperwork.
Confirming the right lien waiver is on file for a vendor before their invoice moves forward.
On the roadmapReconciling vendor invoices against the signed agreement, so billed rates and terms line up with what was agreed.
On the roadmapFlagging extra-work and change-order charges that look inflated, so someone takes a look before they're paid.
On the roadmapComparing invoice pricing against industry-standard rates to show when a line item runs well above typical.
On the roadmapThese features are in development and aren't part of the current product. Timing and scope may change.
Enter your monthly invoice volume and watch it recalculate live: a real quote, not an estimate.
Manual invoice processing is costing you roughly $31,670–$32,400 a year.
That's roughly 2.6x–2.7x return for every dollar you spend with us.
Manual cost-per-invoice reflects Ardent Partners' State of ePayables research (2025 industry average manual cost per invoice). Labor-cost estimates use the national average loaded hourly wage from the U.S. Bureau of Labor Statistics. Your Clear Caliber price is our standard pricing model; your actual savings will vary with invoice complexity and vendor mix.
Before you commit to anything, we run a short pilot on your real vendor invoices. Tell us a bit about how invoices come into your office today, and we'll propose a pilot built around your vendors, your jobs, and your accounting software.
This is a hands-on setup done by a real person, not a self-serve tool you have to configure yourself. We build it around your business and hand you a system that just works.